Overview
Every workspace member has one of four roles: Owner, Admin, Member, or Viewer. Roles control what actions a user can take within the workspace.Permissions matrix
| Permission | Owner | Admin | Member | Viewer |
|---|---|---|---|---|
| View videos and captions | ✓ | ✓ | ✓ | ✓ |
| Download exports (SRT, MP3, WAV) | ✓ | ✓ | ✓ | ✓ |
| Start transcription, translation, and dubbing jobs | ✓ | ✓ | ✓ | – |
| Edit captions in the editor | ✓ | ✓ | ✓ | – |
| Upload to YouTube | ✓ | ✓ | ✓ | – |
| Invite and remove members | ✓ | ✓ | – | – |
| Change member roles | ✓ | ✓ | – | – |
| Manage YouTube channel connection | ✓ | ✓ | – | – |
| Manage billing and purchase credits | ✓ | – | – | – |
| Delete the workspace | ✓ | – | – | – |
| Transfer ownership | ✓ | – | – | – |
Role descriptions
Owner
The workspace creator. Has full control over all settings including billing, workspace deletion, and ownership transfer. Each workspace has exactly one Owner.Admin
Can manage the team (invite, remove, change roles) and connect YouTube channels. Cannot access billing or delete the workspace.Member
The standard role for active collaborators. Can view content, start AI jobs, edit captions, export files, and upload to YouTube. Cannot manage team membership.Viewer
Read-only access. Can view videos, captions, and download exports but cannot start jobs, edit captions, or manage any settings. Useful for clients or stakeholders who need to review work.Changing roles
Owners and Admins can change any member’s role from Workspace Settings → Team. Click the role dropdown next to a member’s name to change it.- You cannot change your own role
- Only Owners can promote someone to Admin
- Only Owners can demote an Admin
Transferring ownership
Only the current Owner can transfer ownership. Go to Workspace Settings → Team, click the menu next to the target member, and select Transfer Ownership. This immediately:- Promotes the target member to Owner
- Demotes you to Admin